You’ve invested a lot of time and a lot of money in your wedding. Why leave things to chance? Could you delegate tasks to your family and bridal party? Of course, but shouldn’t the people closest to you be able to enjoy what is an important day for them too? 

Enjoy the day and leave the stress to us.

ONE-MONTH or ON THE DAY COORDINATION: P15,ooo.00

This service is done when the Bride and Groom have already signed contracts with various vendors, but would like someone else to oversee the implementation of the arrangements and make sure everything will run smoothly and stress-free

Inclusions:

1-2 meetings with the clients / suppliers before the wedding date

• Unlimited telephone, email messaging and personal support and consultations
• Provide a vendor tracking payment sheet to track down payments, remaining balances and due dates (optional)
• Schedule vendor meetings
• Review vendor contracts
• Assist (thru phone) out of town guests in finding accommodations and transportation
• Assist in floor plan / layout
• Assist in music selection for the wedding ceremony and reception program.
• Assist in preparing and directing the wedding reception program script (technical script, and emcee’s script)
• Get from the couple the vendors’ checklist, contact persons and their numbers 

BRIDE’S PLACE

• Come at least 2 hours earlier than scheduled time of wedding.
• Help and assist the bride organize the things for pick-up from the room to the church / reception.
• Assist the bride during her make-up and pictorial sessions.
• Get acquainted with the other members of the bridal party if they are also in the room and orient them of the processional line-up at the church (give special instructions to parents, if needed).
• Coordinate with the florist to set-up the bouquet for the bridal car (if needed)
• Remind the bride and the bridal party of the time when she should leave the place (it should be at least 30 minutes – 1 hour before the scheduled time of wedding depending on the proximity of the church from the place)
• Resume pictorials of the bride inside the car if already parked in front of the church

CEREMONY SITE

• 1 or 2 staff to arrive early on the church (advance party).
• Overall supervision of ceremony set-up like seating arrangement of entourage, couple’s pew and chairs, string set-up, unity candle set-up, carpet placement, floral arrangement set-up (with coordination with the church personnel).
• Check on the arrival of specific suppliers (musicians/strings, priest/minister, wedding participants – lector, readers, offerors).
• Distribute the flowers to the members of the bridal party (principal sponsors, etc).
• Distribute the missalettes.
• Put on the corsages/ boutonnieres, if needed.
• In-charge of the processional and recessional line-up
• Turnover veil, cord and lighter to secondary sponsors.
• Turnover ring pillow, arrhae pillow and Bible to the corresponding bearers.
• Coordinate with the music, choir, soloist if there are particular songs to be sung
• Arrange offertory sequence.
• Collect candles, ring pillow, veil, cord, arrhae, pillow, Bible, etc after the ceremony.
• Assist in the pictorials inside the church.
• Distribute petal shower/confetti/bubble paraphernalia to guests before the recessional.
• In-charge of the items left in the altar (including the unity candle, bridal pillows, etc.)
• Get the CDs / tapes used in the church, if those are owned / provided by the couple

RECEPTION SITE

• 1 or 2 staff to arrive early on the reception (advance party).
• Check layout of room. (check correct table numbers & chair count).
• Assist in set up for the layout of special linens and chairs.
• Set up seating and place cards for the presidential table & VIP tables.
• Check delivery of cake and set up of cake table.
• Check delivery of flowers and décor set up.
• Check arrival of suppliers : (musicians/strings, emcee, mobile, audio-visual presentation system, sound system).
• Organize registration table, gift table, signature frame easel, and program distribution.
• Helps the guest(s) register and assists them to their seats.
• Gift numbering and safe keeping of gifts (depending on the venue).
• Organize presentation of the bridal party before the program starts.

• Coordinate with the sound director if there are particular songs to be played during the reception program

• Ensure the guestbook is routed while the guests are eating.
• Confer and coordinate with captain waiter or banquet sales officer of set-up and head count of guests.
• Assist the photographer and/or videographer where they are needed to ensure smooth transition of photos.
• Oversee and directs the cutting of the cake, toast, first dance, and garter/bouquet tosses.
• Ensure the smooth distribution of wedding souvenirs.
• Maintain timing of each event for smooth flow of the program with coordination with emcee/host.

WRAP-UP

• Take charge of the payments to be made to different suppliers  checks made by the couple.
• Assist in safe-keeping and turn over of items, gifts and bridal accessories at the end of the program and endorsing them to the person responsible.
• Handle the wrapping of left-over food, cake, unused bottles of wine and other items as requested by the client.
• Collect all reception materials (tapes, CDs, etc) and paraphernalia and endorse them to the authorized person of the couple.
• Surrender all remaining set-up, decorations and items used in the church and at the reception to the couple or their authorized person.
• Assist in packing up all gifts and endorse them to the couple or their authorized person.
• Surrender all receipts either to the couple or their authorized person.

Package Conditions:

1. Applicable only for 200 guests and below. There is an additional fee of One Thousand Pesos (Php1,000) for every 100 persons in excess.
2. Applicable for weddings within Metro Manila only. There would be an additional charge for out-of-town weddings. Final package fee is to be determined after considering all factors.
3. Food and beverage is excluded from the package fee. Client shall provide the meals for our team on the wedding itself (4-6 people).
4. Coordination maximum of 6 hours.

5. The client is to provide venue for rehearsal and party and electricity.

6. Wash -up room for coordinators.

7. Should there be a postponement or canlcellation of the event due to any circumstances, Great Expectation reserves the right to retain 50% reservation fee for the coordination and conceptualization services, Payment for the matrials supplies shall be refunded after the deduction of actual expenditures of procurement or production.

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                ·         Event coordinators all  in uniform w ids

·         Will be at the preparation site  at least 2 hours before the actual event time.

Payment scheme:

50% upon contract signing (this is non-refundable). 50% one week before the event.

Other related Services:
1. RSVP
2. Emceeing/hosting
3. Photo AVP
4. Bubble Machine

5. Chocolate Fountain 
6. Fog Machine

7. Torch Parade

8. Gazebo

9. Lights & Sounds (mobile) System

10. Photobooth