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Wedding Coordination

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ON THE DAY WEDDING COORDINATION P12,000.00 This service is done when the Bride and Groom have already signed contracts with various vendors, but would like someone else to oversee the implementation of the arrangements and make sure everything will run smoothly and stress-free

Inclusions:

1-2 meetings with the clients / suppliers before the wedding date
Unlimited telephone, email messaging and personal support and consultations
Provide a vendor tracking payment sheet to track down payments, remaining balances and due dates (optional)
Schedule vendor meetings if necessary
Review vendor contracts
Assist (thru phone) out of town guests in finding accommodations and transportation
Assist in floor plan / layout
Assist in music selection for the wedding ceremony and reception program.
Assist in preparing and directing the wedding reception program
Get from the couple the vendors’ checklist, contact persons and their numbers

BRIDE’S PLACE
Help and assist the bride organize the things for pick-up from the room to the church / reception.

CEREMONY SITE
1 staff to arrive early on the church (advance party).
Overall supervision of ceremony set-up like seating arrangement of entourage, couple’s pew and chairs, string set-up, unity candle set-up, carpet placement, floral arrangement set-up (with coordination with the church personnel).
Check on the arrival of specific suppliers (musicians/strings, priest/minister, wedding participants – lector, readers, offerors).
Put on the corsages/ boutonnieres, if needed.
In-charge of the processional and recessional line-up
Turnover veil, cord and lighter to secondary sponsors.
Turnover ring pillow, arrhae pillow and Bible to the corresponding bearers.
Coordinate with the music, choir, soloist if there are particular songs to be sung
Arrange offertory sequence.
Collect candles, ring pillow, veil, cord, arrhae, pillow, Bible, etc after the ceremony.
Assist in the pictorials inside the church.
Distribute petal shower/confetti/bubble paraphernalia to guests before the recessional.
In-charge of the items left in the altar (including the unity candle, bridal pillows, etc.)
Get the CDs / tapes used in the church, if those are owned / provided by the couple

RECEPTION SITE
1 or 2 staff to arrive early on the reception (advance party).
Check layout of room. (check correct table numbers & chair count).
Assist in set up for the layout of special linens and chairs.
Set up seating and place cards for the presidential table & VIP tables.
Check delivery of cake and set up of cake table.
Check delivery of flowers and décor set up.
Check arrival of suppliers : (musicians/strings, emcee, mobile, audio-visual presentation system, sound system).
Organize registration table, gift table, signature frame easel, and program distribution.
Helps the guest(s) register and assists them to their seats.
Gift numbering and safe keeping of gifts (depending on the venue).
Organize presentation of the bridal party before the program starts.
Coordinate with the sound director if there are particular songs to be played during the reception program
Ensure the guestbook is routed while the guests are eating.
Confer and coordinate with captain waiter or banquet sales officer of set-up and head count of guests.
Assist the photographer and/or videographer where they are needed to ensure smooth transition of photos.
Oversee and directs the cutting of the cake, toast, first dance, and garter/bouquet tosses.
Ensure the smooth distribution of wedding souvenirs.
Maintain timing of each event for smooth flow of the program with coordination with emcee/host.

WRAP-UP
Take charge of the payments to be made to different suppliers checks made by the couple.
Assist in safe-keeping and turn over of items, gifts and bridal accessories at the end of the program and endorsing them to the person responsible.
Handle the wrapping of left-over food, cake, unused bottles of wine and other items as requested by the client.
Collect all reception materials (tapes, CDs, etc) and paraphernalia and endorse them to the authorized person of the couple.
Surrender all remaining set-up, decorations and items used in the church and at the reception to the couple or their authorized person.
Assist in packing up all gifts and endorse them to the couple or their authorized person.
Surrender all receipts either to the couple or their authorized person.



Package Conditions:
1. Applicable only for 200 guests and below. There is an additional fee of One Thousand Pesos (Php1,000) for every 100 persons in excess.
2. Applicable for weddings within Metro Manila only. There would be an additional charge for out-of-town weddings. Final package fee is to be determined after considering all factors.
3. Food and beverage is excluded from the package fee. Client shall provide the meals for our team on the wedding itself (4-6 people).
4. Coordination maximum of 6 hours.
5. The client is to provide venue for rehearsal and party and electricity.
6. Wash -up room for coordinators.
7. Should there be a postponement or canlcellation of the event due to any circumstances, Great Expectation reserves the right to retain 50% reservation fee for the coordination and conceptualization services, Payment for the matrials supplies shall be refunded after the deduction of actual expenditures of procurement or production.

.
• Event coordinators all in uniform w ids
• Will be at the preparation site at least 2 hours before the actual event time.

Payment scheme:
50% upon contract signing (this is non-refundable). 50% one week before the event.

Other related Services:
1. RSVP
2. Emceeing/hosting
3. Photo AVP
4. Bubble Machine
5. Chocolate Fountain
6. Fog Machine
7. Torch Parade
8. Gazebo
9. Lights & Sounds (mobile) System
10. Photobooth

Great Expectation website:All Rights Reserved 2008 Great Expectation.
Unless with prior written consent,  permission is not granted to copy and distribute the contents, pictures, layouts, and wordings that are considered the  creative works, ideas and  inputs of  Great Expectation. 

http://gr8expectation.tripod.com

09217513966/09208086049